Understanding Asset Permissions
TrackMyAssets uses role-based access control to manage who can view, edit, and delete assets in your workspace.
Permission Levels
Owner
- Full control over the workspace
- Can manage billing and subscription
- Can add, edit, and delete all assets
- Can manage users and their roles
- Can configure workspace settings
- Can grant special permissions to other users
Admin
- Can add, edit, and delete all assets
- Can manage categories, vendors, manufacturers, and locations
- Can manage users (except changing Owner)
- Cannot access billing settings
Member
- Can view and edit assets
- Can create new assets
- Cannot delete assets
- Cannot manage users or workspace settings
Viewer
- Can only view assets and reports
- Cannot make any changes
- Useful for auditors or stakeholders who need visibility
Scanner
- Limited to barcode scanning functionality
- Can view basic asset information when scanning
- Cannot access full asset lists or reports
- Ideal for warehouse staff or inventory counters
Special Permissions
Owners can grant special permissions to individual users:
- Retire Assets: Allows a Member to mark assets as retired, sold, or disposed. This is normally restricted to Admins and Owners.
Why is Deletion Restricted?
Asset deletion is restricted to Owners and Admins to prevent:
- Accidental data loss
- Unauthorized removal of asset records
- Audit trail gaps
- Compliance issues
If you need to remove an asset from active tracking, consider using the Retire feature instead, which preserves the historical record.